APS Budget Redesign Process image - Books and Piggy BankWe are grateful that Aurora voters approved our $300 million bond measure, which will benefit every school and student in our district. While bond funds may be used for capital construction or technology improvements, they cannot be used for any school district costs such as staffing, educational programs, materials or operations. This long-term investment by our community will help address our historical growth and overcrowding by funding many building, safety and technology improvements.

Historical Student Enrollment Trends
As a district, we have experienced an average of 2.5% growth in student enrollment for the last ten years. This long-term pattern of growth shaped our budgeting and staffing approach for at least the last decade, where each year we planned to serve significantly more students across the entire district. This historical budgeting assumption was challenged last year when APS and many other Denver metro districts saw a slowdown in the rate of growth. In the 2015-16 school year, we implemented several short-term budgetary methods such as reducing district level expenditures and spending down $8.2 million of our fund balance (you might think of this as our short-term “savings account”) to address the unexpected change in growth rates. As we prepared for 2016-17, we set conservative parameters for our budget, including limiting compensation increases.

As you know, 2016-17 enrollment in our traditional and charter schools are down by more than 700 students. This enrollment shift now represents a trend as well as the first actual decrease in overall enrollment in APS since 2007. Because of this shortfall, we were forced to spend an additional $9.6 million of our fund balance and reduce our current year budget by approximately $3 million. Even though these budget-balancing measures impacted the level of service that schools receive from district offices, we worked to keep budget cuts away from schools and classrooms this school year by reducing central office expenditures as we did in the 2015-16 school year.

As we begin the process of developing the 2017-18 budget, we have to consider whether our historical pattern of planning for increased enrollment is valid. While there are many data points to consider, there are two significant factors which seem to be driving our enrollment shift: the increasing costs of living in Original Aurora and the effect of declining birth rates during the Great Recession. The declining birth rates during that period have resulted in fewer kindergarten students, which will over time impact our upper grade enrollment numbers. While these and other factors are likely to result in fewer overall students, they do not necessarily impact overcrowding in parts of the district.

Compounding Budgetary Factors
Historically, APS has also seen a continued increase in our at-risk percentage, which includes students who qualify for free lunch as well as a subset of our English language learners. This has resulted in supplemental funding from various state and federal sources. Over the last two years, in addition to an overall enrollment decline, our at-risk percentage has dropped sharply from 65.2 percent in 2014-15 to 59.9 percent this year. We are forecasting that our at-risk percentage will continue to decline, resulting in even less supplemental funding.

Furthermore, state funding for K-12 education has been greatly impacted by the “Negative Factor”. The negative factor is a state budget balancing measure that allows state government to reduce revenues to K-12 education. For APS, this has meant a reduction in revenues of about $280 million since the 2009-10 school year. For next year, we are anticipating another $43 million reduction in K-12 funding statewide due to the negative factor.

2017-18 Budget Planning
This represents a “new normal” for our district and challenges us to think differently about how we develop our budget and serve our students. We need to eliminate our reliance on short-term budget-balancing measures and begin to implement long-term structural changes. As a result, we are developing a 2017-2018 general fund budget of approximately $319 million. This is a change from the 2016-17 budget of approximately $350 million, which will require us to reduce our budget by $31 million. This figure includes an expected reduction in school-based staffing due to our enrollment decline.

Gathering budget ideas from APS Staff
As we begin our budgeting process for the 2017-18 school year and beyond, we first began asking APS staff members for their input and ideas on how we can better use our limited funds to serve our students and families.

Specifically, we began evaluating ideas on ways to increase our efficiency while reducing dedicated resources. Staff ideas included suggestions related practices, programs and/or positions.

Strategic Budget Advisory Committee
After collecting staff feedback, we formed a Strategic Budget Advisory Committee to help guide our budget redesign. The committee considered the ideas collected from APS staff members and has provided recommendations to the Leadership Team. Committee members include representatives from the Board of Education as well as all APS employee groups, parents and community members.

Budget Open Houses
After the committee finalizes their recommendations, they will present their findings to our community for feedback in a series of open houses in January. Please note that students, parents and community members will have the opportunity to provide their feedback on the recommendations during these open houses.

Next Steps
Once we have incorporated our staff, parent and community feedback, the Leadership Team will present our preliminary 2017-18 budget to the District Accountability Advisory Committee in April. We will then propose the budget to our Board of Education in May.

I know that tough decisions lie ahead and I recognize that these budget conversations will be difficult. I am confident that together we can find solutions that continue to help every APS student shape a successful future.

 

 

 

View budget redesign archives

Thank you APS voters for approving our $300 million bond measure, which will benefit every school and student in our district. While bond funds may be used for capital construction or technology improvements, they cannot be used for any school district costs such as staffing, educational programs, materials or operations. As we redesign the budget to address these school district costs, please view the video below to learn more about some of the factors impacting our current budget situation.

light-bulb to gather budget ideas from APS staff membersStrategic Budget Redesign Process

For the 2017-18 school year, we are developing a general fund budget of approximately $319 million. This is a change from the 2016-17 budget of approximately $350 million, which will require us to reduce our budget by $31 million. This figure includes an expected reduction in school-based staffing due to our enrollment decline.

As we begin our budgeting process for the 2017-18 school year and beyond, we first began asking APS staff members for their input and ideas on how we can better use our limited funds to serve our students and families.

Specifically, we began evaluating ideas on ways to increase our efficiency while reducing dedicated resources. Staff ideas included suggestions related practices, programs and/or positions. 

After collecting staff feedback, we formed a Strategic Budget Advisory Committee to help guide our budget redesign. The committee considered the ideas collected from APS staff members and has provided recommendations to the Leadership Team. Committee members include representatives from the Board of Education as well as all APS employee groups, parents and community members.

After the committee finalizes their recommendations, they will present their findings to our community for feedback in a series of open houses in January. Please note that students, parents and community members will have the opportunity to provide their feedback on the recommendations during these open houses.

Once we have incorporated our staff, parent and community feedback, the Leadership Team will present our preliminary 2017-18 budget to the District Accountability Advisory Committee in April. We will then propose the budget to our Board of Education in May.

 

 

 

 

 

Promising Budget Ideas

Below is a list of the promising budget redesign ideas submitted by APS staff members. You may also view the full list of submitted ideas. Thank you to all APS staff members provided ideas and feedback.

If you do not see a list of ideas below, please view the list here.

To download / print this list, click here.

Full List of Budget Ideas Submitted by APS Staff

If you do not see a list of ideas below, please view the list here.

To download / print this list, click here.

Strategic Budget Advisory Committee

After collecting staff feedback, APS formed a Strategic Budget Advisory Committee to help inform our budget redesign. The committee will consider the ideas collected from APS staff members and provide recommendations to the APS Leadership Team. Committee members include representatives from the APS Board of Education as well as APS staff, parents and community members. Once the committee has finalized their recommendations, we will present ideas to the APS community for feedback in a series of open houses in January.

Strategic Budget Advisory Committee Members

NAME STAKEHOLDER INTEREST
Mark Cavanaugh Facilitator
Rico Munn Superintendent, APS Parent
Barbara Yamrick Board of Education, Community Member
Aaron Oberg Budget Director - Interim CFO
Gina Lanier Finance Controller - Interim CFO
Marcelina Rivera Chief of Staff
Gina Salvano APS Teacher
Courtney Black APS Charter School
John Wolfkill Community Member
Adam Young APS Parent, APS Athletic Coach
Lucero Chavez Cruz APS Parent, EPAC Member
Veronica Palmer Community Member
Simone Ross Community Member, APS Parent, APS Foundation Board Member
William Stuart Community/ACES Member, Retired APS Employee
Rudy Andras Community Member
Roberto Venegas Community Member
Amy Nichols Licensed Staff
Elizabeth Weiland Classified Employee
Eric Elmore Classified Employee
Ron Schumacher Principal
Michelle Davis Principal
Carole Jennings Learning Community Director
Shawn Smith APS Admin/PT Staff
RESOURCE MEMBERS
Lamont Browne Office of Autonomous Schools
Dackri Davis Principal
Cheryl Dalton-Cedillo Assistant to the Superintendent
Patricia Shaw District Translator
Patti Moon Interim Communications Chief

Strategic Budget Advisory Committee Meetings

The Strategic Budget Advisory Committee will meet several times in November and December.

APS Community: Provide feedback on budget recommendations at upcoming Budget Open Houses

After collecting ideas and feedback from APS staff members, the Strategic Budget Advisory Committee began informing our budget redesign. The committee will consider the ideas collected from APS staff members and provide recommendations to the APS Leadership Team. Committee members include representatives from the Board of Education as well as APS staff, parents and community members.

Once the committee has finalized their recommendations, we will present ideas to our community for feedback in a series of open houses in January:

Thursday, Jan. 19

6 p.m.

APS Professional Learning and Conference Center

15771 E. 1st Ave., Aurora, CO 80011

 

Saturday, Jan. 21

10 a.m.

Aurora Central High School

11700 E. 11th Ave., Aurora, CO 80010-3758

 

Tuesday, Jan.24

4:30 p.m.

Rangeview High School

17599 E. Iliff Ave., Aurora, CO 80013

 

Tuesday, Jan. 31

6 p.m.

Vista PEAK Exploratory School

24551 E. 1st Ave., Aurora, CO 80018