AURORA PUBLIC SCHOOLS

1085 Peoria Street
Aurora, Colorado 80011

MINUTES

BOARD OF EDUCATION
August 6, 2002
7:30 P.M.

I. PRELIMINARY

Mrs. Patricia Lord, President of the Board of Education, called the , meeting to order at 7:35 p.m.

Roll Call

The following members were present:

Mr. Willie Jones, Director
Mrs. Patricia Lord, President
Mrs. Madolyn Paroske, Director
Mr. Steve Warstler, Director
Ms. Barbara Yamrick, Treasurer
Mr. Larry Yates, Secretary

The following members were absent:

Mrs. Debbie Barton, Vice President

Also meeting with the Board of Education were:

Dr. Robert Adams, Superintendent of Schools
Mr. Fred Maiocco, Assistant Superintendent, Support Services
Mr. Tony Van Gytenbeek, Assistant Superintendent, Human Resources
Mrs. Debbie Backus, Assistant Superintendent, Instructional Services
Mrs. Susan McKay, Assistant to the Board of Education

Pledge of Allegiance

President Lord led the Board and audience in the pledge to the flag and welcomed visitors.

Approval of Agenda

The agenda was approved as written.

Approval of Minutes

The Minutes of the special session of the Board of Education held June 11, 2002, were presented for approval along with the Minutes of the regular meeting of the Board of Education held June 18, 2002.

The Minutes of executive sessions held on June 11, 2002, and June 18, 2002, were presented for approval. (Draft minutes provided under separate cover.)

II. INFORMATION ITEMS

SUPERINTENDENT OF SCHOOLS

Items of Current Interest

The Aurora Education Foundation’s Links for Learning Golf Tournament raised over $40,000 to fund literacy programs in APS! Congratulations and many thanks to Executive Director Gigi Stewart.

Velia Munóz, who will enter sixth grade at North Middle School later this month, was featured in the Denver Post’s section on CSAP August 1. Velia wrote about how much she enjoys reading.

Dolores Harbeck, school health specialist at CentreTech, presented a workshop titled Addressing the Mental Health Needs of Children and Adolescents at the National Conference of School Nurses this summer in Florida. More than a thousand school nurses attended the conference.

Ms. Yamrick commended T.H. Pickens and Debi Plank for their work in conjunction with the Connections 2002 conference held at Beaver Creek in early July. Mrs. Lord also attended and said this was one of the most informational and strong conferences she has attended.

Request from the Aurora Economic Development Council

The Aurora Economic Development Council (AEDC) is requesting a tax incentive for a business seeking to relocate its warehouse facility to Aurora. Details of the proposal were provided under separate cover and must remain confidential. Mr. Chris Gray was present from AEDC and noted that this is a Fortune 500 company. They would employ approximately 80 employees at an average salary of $50,000 per year, with benefits. Mr. Gray added that the company tells them this will be an economically-driven decision. He explained that an incentive package is needed and that is what they are working on. This would generate $2 million in property taxes for APS over 5 years.

DIVISION OF HUMAN RESOURCES

District Personnel Performance Evaluation Council

Administrators in the District are evaluated pursuant to a document entitled the Guidelines for the Performance Evaluation of Certificated and Classified Administrators in the Aurora Public Schools. District administration believes that certain changes to the Guidelines should be considered. Under Colorado law, any changes to the Guidelines require consultation with certain persons specified by law and with the "School District Personnel Performance Evaluation Council.” The School District Personnel Performance Evaluation Council must be appointed by the Board of Education and must include at least one teacher, one administrator, and one principal from the School District; one resident from the School District who is a parent of a child attending a district school; and one resident of the School District who is not a parent with a child in the District.

District administration hereby proposes the names of the following persons to serve on the School District Personnel Performance Evaluation Council:

Kari Allen (administrator)
Pam Barela (resident with a child in a district school)
Artimese Cowan (resident without a child in a district school)
Linda Harvey (principal)
Curt Humphrey (administrator)
Pamela Inmon (resident with a child in a district school)
Brenna Issacs (teacher and AEA President)
Dea Kreisman (principal)
Steve Stevens (principal)
Rod Weeks (administrator)
Karen Yablonski-Toll (administrator)

Mrs. Lord inquired as to how often they would meet. Mr. Van Gytenbeek said as many as three times per year with the first meeting being tomorrow to review changes that entail legal review and update of language. Mrs. Paroske asked if this will be an ongoing committee, and it will. Dr. Adams added that they will bring in the expertise they need from year to year. Mrs. Lord then proposed a member of the Board of Education be appointed to serve on the Council as it would connect them with issues of the District.

DIVISION OF INSTRUCTIONAL SERVICES

No Items

DIVISION OF SUPPORT SERVICES

No Items

III. CONSENT AGENDA -ACTION ITEMS

SUPERINTENDENT OF SCHOOLS

Post Secondary Tuition Increase

T. H. Pickens Technical Center serves both secondary and post secondary students with high quality career and technical programs. Secondary students are not assessed tuition, however, post secondary students are. These students are assessed tuition on a credit hour basis.

For the past four years, the tuition rate has been $51 per credit hour. T. H. Pickens Technical Center has tried to keep tuition at an affordable level for needy students in the Aurora community. Over the past four years, costs have increased and state funding has diminished somewhat. Each fiscal year, the Colorado Legislative Joint Budget Committee has increased funds to area vocational schools according to the cost of living index. This increase has allowed us to maintain our programs, but at a minimal level. With this past year’s economic downturn, the area vocational schools experienced a recission of 1.62% for fiscal year 2002. This means we had to return 1.6% of our funds to the legislature this past spring. Fiscal year 2003's forecast is a minimum 4% reduction in our allocation and could be as much as an 8.5% reduction. If these reductions continue, it will be difficult to continue to operate the programs in a viable manner. We are requesting an increase of $4 per credit hour which would raise our tuition to $55 per credit hour, effective Fall term 2002.

Dr. Adams recommended the Board of Education approve the T. H. Pickens Technical Center tuition increase for post secondary students from $51 per credit to $55 per credit hour, effective Fall term 2002.

DIVISION OF HUMAN RESOURCES

Personnel Items

Mr. Van Gytenbeek recognized the retirement of Bertha Johnson, 18 years of service. He then recommended the Board of Education approve the personnel actions as presented.

Mr. Van Gytenbeek added that there are currently 31 vacancies throughout the District, and that last year at this time we were at about 80. This season we have hired 535 licensed staff, 159 new and rehires at the elementary level, and 218 at the secondary level.

DIVISION OF INSTRUCTIONAL SERVICES

No Items

DIVISION OF SUPPORT SERVICES

Single Assurance Form

Each year the Colorado Department of Education requires that the Board of Education authorize the President of the Board of Education to sign an Assurance Form assuring that all educational programs or grants for which the District received federal funds will be implemented in accordance with their respective regulations.

Mr. Maiocco recommended the Board of Education assures that compliance of federal regulations shall remain in effect for the duration of the programs that it covers.

Expenditures Summary and Financial Report as of June 30, 2002

Mr. Maiocco recommended the Board of Education approve the June 30, 2002 Expenditure Summary and Financial Report as presented.

Petition for Designation of Fire Lanes – Jamaica Elementary School

As part of the placement of a Head Start mobile at Jamaica Elementary School, the City of Aurora’s Traffic Engineer and Fire Chief have submitted a Petition for Designation of Fire Lanes. The Designation includes a requirement that the School District provides ways of ingress and egress for emergency vehicle access, and install appropriate signage per City of Aurora code. The ingress and egress will be reverted to the School District if the Head Start mobile is removed and the access is no longer needed. The administration requests authority from the Board of Education to designate appropriate fire lanes at Jamaica. The agreement has been reviewed by district attorneys at Caplan and Earnest and is submitted for approval.

Mr. Maiocco recommended the Board of Education approve the Petition for Designation of Fire Lanes at Jamaica Elementary School, and authorize the administration to enter into such agreements as are required to effect this action.

Hinkley High School Utility Easements

The City of Aurora is requesting permission to install a reclaimed water line through Hinkley High School’s athletic field as part of the City’s program to take large turf areas off of the treated water system. Instead of using domestic or irrigation water, Hinkley fields would be serviced by a reclaimed water pipeline near the Highline Canal from the City’s wastewater plant. The City needs a 16-foot permanent utility easement for maintenance of the water line.

A 24-foot temporary construction easement is needed to give the City the extra 8 feet during the installation of the pipeline, and the permanent easement would return to 16 feet after construction and restoration are complete. As part of the project, the City is going to make provisions for the School District to have water taps installed to tie into the City’s water system at a negotiated rate that is advantageous to the District. These easements have been reviewed by district attorneys at Caplan and Earnest and are submitted for approval.

Mr. Maiocco recommended the Board of Education approve the Hinkley High School Utility Easements, and authorize the administration to enter into such agreements as are required to effect this action.

100-Acre Site - Colorado Interstate Gas Agreement for Immediate Possession

The administration has previously discussed Colorado Interstate Gas Company’s intent to install a third high-pressure natural gas line through the school district’s 100-acre site located south of 6th Avenue and west of Harvest Road. This parcel is in the NE _ of Section 7, Township 4 South, Range 65 West, and currently has two similar pipelines running through a 50-foot easement. Installation of the new gas line requires Colorado Interstate Gas to obtain an additional 35-foot easement from the school district, for a total 85-foot easement. Negotiations with Colorado Interstate Gas resulted in $147,347.50 compensation to the district for the permanent easement. District attorneys at Caplan and Earnest have reviewed the agreement, and it is submitted for approval.

Mr. Maiocco recommended the Board of Education approve the expanded easement for Colorado Interstate Gas and authorize the administration to enter into such agreements as are required to effect this action.

The consent agenda passed unanimously.

IV. ACTION ITEMS

SUPERINTENDENT OF SCHOOLS

No Items

DIVISION OF HUMAN RESOURCES

No Items

DIVISION OF INSTRUCTIONAL SERVICES

No Items

DIVISION OF SUPPORT SERVICES

Authorization to Proceed with Bond Election, November 5, 2002, and Approval of Related Election Matters

BACKGROUND

Through the work of one major task force and one Blue Ribbon Panel, the Aurora Public Schools administration has determined significant unfunded needs in school facilities and their learning environments throughout the District, as well as the need to build new schools to accommodate newly arriving students. They, together with the Superintendent and his staff, recommend to the Board of Education that the District seek voter approval for the sale of a total of $225 million in general obligation bonds to fund these critical needs.

Every school site and every student in the District would receive benefit from the proposed bond approvals. Under separate cover is a listing of projects and uses of funds. Technology needs, vocational center redesign, infrastructure repair, and building renewal throughout the District top the list.

Whole-building remodels at four schools, two new schools to accommodate growth, remodel and improvements at support sites, HVAC repair and retrofitting, heating, mechanical, and electrical equipment replacement, and classroom additions finish the list.

Approval of this action will allow the District to submit a ballot issue to the voters for authorization of the sale of general obligation bonds in the amount of $225 million to meet the district capital needs for an estimated five-year period.

At its last meeting in June, the Board of Education directed staff to develop ballot language to place a facilities bond measure before the electorate in November 2002.

Mr. Maiocco recommended the Board of Education: (a) authorize a bond election for November 5, 2002, to approve the projects listed; said election to be held under the terms set forth in the proposed resolution provided under separate cover; and (b) authorize school district administration to take all steps necessary to place the ballot issue before the electorate.

Ms. Yamrick moved, seconded by Mrs. Paroske, approval of the recommendation. #7040

Audience

Mr. Dale Mingilton, 3453 S. Cimarron Way, Aurora, 80014, 303.743.8405, addressed the Board stating that this has been an exciting few days for him. He explained that he and his wife had made the decision to move out of Cherry Creek and into Aurora Public Schools. For this reason, they feel it is their duty to do whatever the District asks of them to help us advance. He explained that they have pledged their advocacy to get this bond through. Mr. Mingilton said that no new taxes means we are going to continue with taxation; there will be no increase, but it will not stop. He added that they had a session with the legislature yesterday to make sure they understood what we meant. He wants this bond to go through as it makes sense and he feels it is an easy sell. Mr. Mingilton thanked Mr. Maiocco and Mrs. Clark for their time and effort as well.

Mrs. Lord asked Mr. Mingilton to clarify his earlier statement in regard to no new taxes. She wants to make sure the Aurora community receives the straight scoop. Mr. Mingilton explained that the District has been able to pay off bonds they took out in 1995-96. As we have paid these off sooner than anticipated and because they are going down, with this new money, we could keep these constant. He added that if our assessment goes up, it will not be because of this bond issue. Mrs. Lord questioned Mr. Weeks if this was true. Mr. Weeks explained that if your assessed valuation goes up and everything else stays constant, your school taxes will go up. This is if we leave the mill the same. Mrs. Lord then noted that she prefers we say the “tax rate” stays the same. She does not want us saying we will not raise their taxes, but that we will keep the tax rate the same.

Mr. Bell said the tax dollar is the same, but what will happen is that we can do an additional $225 million of bonds without increasing the tax rate and not increase the tax dollars. As a home owner, you will not see an increase in tax dollars from the bond redemption side.

He explained that assessed times mill levy equals dollars. If we want to keep the mill levy the same, tax dollars will increase as assessment goes up. If we keep the mill levy up, we can pay off the tax sooner.

Mrs. Paroske referred to the ballot language which begins in all uppercase, “SHALL JOINT SCHOOL DISTRICT...” and questioned how voters would be able to understand this section. Mr. Bell explained we have no flexibility in this wording; only to put the numbers in. However, we are able to change the wording from “FOR THE PURPOSE OF . . . ” down to the last sentence in all uppercase, “...SECTION 20 OF THE CONSTITUTION?”

Mrs. Lord agreed the wording is confusing and referred to the last paragraph on the first page, “...to finance the Project and increasing taxes to pay such debt...” She asked that since we are not increasing taxes, we are levying the mill levy to pay that debt, can we use that wording? The tax dollars will remain the same.

Mr. Mingilton again addressed the Board and clarified that his group will not reflect anything this Board does not want them to say. He added that he wants the Board to agree with everything his group says as they are only here as this Board’s advocate. Mrs. Lord thanked Mr. Mingilton and reiterated that she wants us to state things clearly.

Mr. Maiocco said they would work on the language and bring this back to the Board at the August 20 meeting. He again recommended the Board of Education: (a) authorize a bond election for November 5, 2002, to approve the projects listed; said election to be held under the terms set forth in the proposed resolution provided under separate cover; and (b) authorize school district administration to take all steps necessary to place the ballot issue before the electorate.

Mrs. Lord then read a script from Mrs. Barton to be entered into the minutes:

“This is to advise you that I will be out of the state and therefore will not be present for the , meeting of the Aurora Public Schools Board of Education. However, if I were present, I would enthusiastically vote in favor of the proposed Bond Issue. If this election is successful, the bond funds will improve and enhance the learning environment for all of the students in our schools. Please make this a matter of record.”

Roll Call: Ayes: Barton, Jones, Lord, Paroske, Warstler, Yamrick, Yates

Noes: None

V. CONCLUDING ITEMS

Next meeting date

The next business meeting of the Board of Education will be held August 20, 2002, at 7:30 p.m. in the Board of Education Room of the Administration Building, 1085 Peoria Street.

Adjournment

There being no further business, the regular meeting of the Board of Education was adjourned at 8:50 p.m.