Due to the rapidly evolving nature of COVID-19, this page will be regularly updated to contain the latest guidance from Internal Audit regarding travel impacted by the coronavirus.
Click here to view the Internal Audit memo regarding District travel affected by COVID-19.
- March 24, 2021: Current travel rules are in effect:
- No staff travel is authorized before June 30th, 2021.
- Beginning July 1, 2021, staff may plan on travelling to selective events approved by their divisions. This travel must be refundable in the event circumstances change.
- Student travel, international or domestic, is restricted until December 30, 2021. Trips may resume beginning January 1, 2022 with the caveat that if the COVID-19 cases continue to be of concern, there may be some trips that will have to be rescheduled.
- Travel insurance that includes cancellations for pandemics is highly recommended. Please review travel insurance offered by companies and make sure staff and families are aware of what is a covered event for refund.
- If there are any questions or you are unsure what is covered under an insurance policy, please contact Risk Management.
- Travel involving sports and athletics will follow the CHSSA recommendations and guidelines.
- July 21, 2020:
- All International Travel has been banned for the 2020-2021 school year. If an international trip is scheduled, it must be cancelled or rescheduled for July 1, 2022 or later. This date may be extended depending on COVID-19 data.
- All Field Trips are prohibited until further notice. District administrators are monitoring COVID-19 data and will provide an update as to if and when this will resume for the 2020-2021 school year.
- All Out-of-State Travel for staff and students are prohibited until further notice. District administrators are monitoring COVID-19 data and will provide an update as to if and when this will resume for the 2020-2021 school year.
- May 18, 2020: The APS travel ban remains in effect until further notice. At this time, all staff and student trips that are to occur in the summer (June - August 2020) are to be cancelled. In addition, all travel for the upcoming 2020-2021 school year should not be scheduled until the District gets more direction from the CDC, Tri-County Health Department, and other experts and the District establishes the protocols around their recommendations.
- If you have trips already scheduled for the upcoming school year, please advise staff, students and parents that this travel is to be postponed until further notice and no additional travel should be arranged at this time.
- April 3, 2020: The District has expanded the travel ban to include all District travel for staff and students.
- April 1, 2020: The current travel ban for staff and student overnight and out-of-state District travel has been extended through May 31st.
- March 20, 2020: The current travel ban for staff and student overnight and out-of-state District travel has been extended through April 30th.
- March 10, 2020: All overnight and out-of-state District travel for students and staff has been cancelled through March 31st.
Internal Audit is collecting data on all staff travel cancellations affected by COVID-19 (Coronavirus). If you have been impacted by a cancellation due to COVID-19, please email Peter Doan ([email protected]) ANDCindy Snyder ([email protected]) the following information:
- Completed Conference/Travel Form - Part A for each affected staff member.
- Flight, Hotel, and Conference Registration Confirmations
- For each expenditure, please indicate if a full refund or a credit was given.
- If a credit, such as a travel voucher, was given, please indicate the expiration date of that voucher.
- For each expenditure, please indicate if it was paid for via a P-Card or an employee has paid for it and is awaiting a reimbursement.
- Cancellation emails
- Any other expenditures and associated documentation related to affected travel.
If you have a question that is not addressed in this FAQ, please feel free to reach out.
District Directive on Travel Ban