Follow these links to check balance and history:

Papercut is a print and copy output management software solution that APS has implemented across the district.

Using this software we are able to track and manage copy and print habits. Since all of our printers and copiers are on a print server, we can report on printing copying habits, drive usage to more cost effective solutions and manage behaviors district wide.
Below is an email for distribution to your customers reminding them about copy/print restrictions.

Remember to check your group list to make sure it is up to date.   I've set up a report to come to you each month to verify that the correct people are in your group.  To add or remove members, please send an email to the Help Desk with your changes and give them the list name i.e. G-StaffAccess-PEO.  We can also limit a specific printer to a group of people if necessary, send me a ticket and I can get that started for you.
 
 
STAFF REMINDER
Just a reminder that copy / print restrictions are in effect at (Insert School Name Here).  Each user will be given $10 per month for copies/prints.  Balances will roll over each month and top at $30.00.  Balances will be cleared at the end of each budget year.  If users have a large project that will require more than their allotted $10 / month, they should contact their site Secretary.

Here is a table outlining the cost for printing in black/white vs. color and using a Desktop Printer vs. a Konica MFP  
 
  Black  Color 
   8.5x11 8.5x11 
 Desktop Printer  $0.0075 $0.0700 
 Konica MFP $0.0029  $0.0290 

 

Example: for $10.00 per month to “spend”, you have 1,333 prints on a regular desktop printer or 3,448 prints/copies on a Konica device in black and white.  (That's over 6 reams of paper).  The same $10.00 would net 142 color prints on a desktop printer or 344 color prints on a Konica device.  This demonstrates the benefit of printing to the cloud on one of the Konica MFP devices in the building.  Also, remember that jobs stay in the queue for 24 hours before being deleted.

Users can check their balance by logging in here with their APS computer credentials (the same as used when logging into the computer each day).

Helpful links:

 

 

Frequently Asked Questions:

Q. I have a parallel or USB printer - can I still print to it?

A. Yes - this change will not affect your printer

Q. Will I be able to print if I take my laptop home?

A. Yes, home printers will not be affected.

Q. My printer doesn't have a label on it - how do I get one?

A. Contact Brenda Darveau in Print Services [email protected] or x28282

Q. What do I do when I get a new printer?

A. Order printer through Purchasing. Purchasing / Warehouse will tag and deliver it. You will open an iSupport ticket to have it added to the network.

Q. What do I do when I'm getting rid of a printer?

A. Complete the Fixed Assets/Surplus Equipment Request for Disposal form that can be located at District Forms

Q. I can't print - what do I do?

A. Call the Help Desk x28203

Q. How do I add a new printer to the network?

A. Order your printer through Purchasing and then create an iSupport ticket to have it added to the network.

Q. Who gets reports for each site?

A. The Administrator at each site will determine who has access to reports.

Q. How do I get added to a group?

A. Create an iSupport ticket.

Q. What if a printer I need is not in my printer list?

A. You can map a printer manually. There is a help sheet available for adding a printer.

Q. How do I find the name of the printer I want to use?

A. Walk over to the printer you'd like to use and look for the name. If it is a Konica Minolta device you will print to konicaprinters and release your job at the printer.

For more information about this project, contact Brenda Darveau in Print Services x28282.